Renovation Supplier Tracker
Manage every UK tradesperson, contractor, and supplier in one place
A real renovation involves six to fifteen suppliers — builders, plumbers, electricians, kitchen fitters, decorators, scaffolders, skip companies, kitchen retailers, tile suppliers, the lot. Keeping track of who's been quoted, who's been paid, who needs an answer by tomorrow, and who pulled out last week becomes a project on its own. RenoTrack's supplier tracker handles it without the WhatsApp chaos.
One contact card per supplier
Phone, email, company, reference, and notes for every tradesperson — searchable, exportable, accessible from your phone.
Quotes, payments, and balance
Track what was quoted, what was paid, and what remains under quote per supplier. No more reconciliation surprises.
Task assignments
Assign each task to a supplier. The dashboard shows you who has open work, who's blocked, and who hasn't started.
References and history
Save which suppliers came recommended, who you'd use again, and who you wouldn't. Useful for project two onwards.
Where supplier management breaks down in renovations
Most homeowners go into a renovation with two or three trade contacts and end up with twelve. Some came from the builder, some from a recommendation, one from checkatrade.com, one because their kitchen fitter introduced them. They all use different communication channels: the builder is on WhatsApp, the kitchen retailer only emails, the electrician sends invoices on paper. After a month, no one — not even you — can answer "who's coming this week?" without scrolling through three apps.
That fragmentation is the actual operational problem of a renovation. It's also the reason cost surprises hide for so long. If you don't have one place where every supplier is tracked with their current outstanding balance, you can't see that the kitchen fitter is at 80% of quote with 30% of work remaining. The information exists — it's just scattered across emails, WhatsApp, and your memory.
What a useful supplier tracker has to handle
There are five things a renovation supplier tracker has to do well:
- Single contact card. Name, company, phone, email, address, registration number (Gas Safe, NICEIC), reference notes, and any other contact channel that matters.
- Quote and payment ledger per supplier. What did they quote, what variations were agreed, what's been paid, what's outstanding. Show it as a running total, not a calculation you have to do every time.
- Task assignment. Every task should be assignable to a supplier. The dashboard should show whose backlog is what.
- Status flags. Some suppliers are firmly booked. Some have quoted but aren't confirmed. Some pulled out. The tracker needs to reflect that, not pretend everyone is at the same readiness.
- Notes and history. When the project is over, you want to remember who was reliable, who came in over quote, who was late. That history is useful for the next renovation and for recommending trades to friends.
RenoTrack handles all five out of the box. It also pre-loads UK supplier categories (builder, plumber, electrician, joiner, decorator, kitchen fitter, scaffolder, etc.) with a default ordering matched to the project type, so the AI project planner can make sensible introductions when you set up a new project.
Sharing the project with a builder without sharing your budget
A common worry: "if I invite my builder into the project, can they see my budget?" No. RenoTrack supports view-only collaborators who can see task progress, schedules, and the photos relevant to their work — but not your private budget figures or financial breakdowns. Many homeowners set up their builder as a Viewer so the trade can see what's coming up and what's been signed off, without you ever sharing the gross budget.
On the Pro plan you can invite up to three collaborators per project (often your partner, your builder, and an architect). Premium removes the limit, which matters if you're managing a more complex project with multiple decision-makers.
Frequently asked questions
Can suppliers update tasks themselves?
Yes — if you invite them as Editors. Editors can update task status, upload photos, and add notes against tasks. Viewers can only see, not edit. Most homeowners give the lead builder Editor access and other trades Viewer access.
How many suppliers can I track?
Free supports up to 5 suppliers. Pro and Premium are unlimited. A typical kitchen extension needs 6–8 suppliers (builder, plumber, electrician, kitchen fitter, decorator, scaffolder, skip company, retailer) — so Pro is the right starting point for most renovations.
Does RenoTrack help me find trades?
No — we don't maintain a marketplace. RenoTrack is the system you use once you've found them. For finding trades, Checkatrade, MyBuilder, Local Heroes, and personal recommendations are the standard UK channels.
Can I track suppliers across multiple projects?
Suppliers are per-project today — the same kitchen fitter across two projects has a record in each. Cross-project supplier history is on the Premium roadmap, useful for buy-to-let landlords tracking a stable of trusted trades.
What about trades that work in cash?
Log cash payments against the supplier and attach a photo of the receipt. RenoTrack doesn't care about payment method — it tracks the running balance against the quote.
How does this protect me in a dispute?
A documented record of the quote, agreed variations, payments made, photos of completed work, and message logs is exactly what dispute resolution needs. RenoTrack isn't a legal product, but the audit trail it creates as a side effect of running the project is invaluable.
Ready to get organised?
RenoTrack is free to start — no credit card needed. Set up your first project in under two minutes and bring every trade, cost, and task into one place.
Start your renovation plan for free